Full Block Style Business Letter
Sample
This business letter format shows
the formal components of this style. (A one-page business letter is below, but
the business letter you may download includes the components for continuation
pages, too.) Many of the components are optional, while some are redundant if
you use them all. (For example, you don't need an attention line if you type
the recipient's name at the top of the inside address.) For an explanation of
all the components, click on the link for this style in the menu below the
sample.
When you're ready, you may
download this business letter in rich-text format (RTF). You may also download
or copy samples and examples of simple, employment-related business letters, by
clicking on these links.
[Your Name]
[Address]
[Address]
[Phone]
[Date today]
Re: [To what this letter refers]
[CERTIFIED MAIL]
[PERSONAL]
[Recipient’s Name]
[Company Name]
[Address]
[Address]
Attention [Recipient’s Name]
Dear [Recipient's name]:
[SUBJECT]
The main characteristic of full block business letters is
that everything (except maybe a preprinted letterhead) is flush with the left
margin. Full block letters are a little
more formal than modified block letters.
If your letter is only one page, type the complimentary
close and optional components as shown below.
Otherwise, type them on the last page of your letter. (See page 2 after you download this letter,
or click on the appropriate link in the menu below.)
Sincerely,
[Sign here]
[Your name, title]
[Identification Initials]
Enclosures: [Number]
cc: [Name for Copy]
[Name for Copy]
Sample Business Letters
Modified Block Style Business
Letter Sample 1
This business letter format shows the formal
components of this style. (A one-page business letter is below, but the
business letter you may download includes the components for continuation
pages, too.) Many of the components are optional, while some are redundant if
you use them all. (For example, you don't need an attention line if you type
the recipient's name at the top of the inside address.) For an explanation of
all the components, click on the link for this style in the menu below the
sample.
When you're ready, you may download this
business letter in rich-text format (RTF). You may also download or copy
samples and examples of simple, employment-related business letters, by
clicking on these links.
[Your Name]
[Street • City • State • Zip Code]
[Phone # • Fax phone # • Messages phone # •
Email]
[Date today]
Re: [To what this letter refers]
[CERTIFIED MAIL]
[PERSONAL]
[Recipient’s Name]
[Company Name]
[Address]
[Address]
Attention [Recipient’s Name]
Dear [Recipient's name]:
[SUBJECT]
The main characteristic of modified block business letters
is that everything is flush with the left margin, except as shown. Modified block letters are a little less
formal than full block letters.
If your letter is only one page, type the complimentary
close and optional components as shown below. Otherwise, type them on the last
page of your letter. (See page 2 after
you download this letter, or click on the appropriate link in the menu below.)
Sincerely,
[Sign here]
[Your name, title]
[Identification Initials]
Enclosures: [Number]
cc: [Name for Copy]
[Name for Copy]
Sample Interview Thank You
Letter
Review more sample thank you letters.
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Date
Name
Title
Organization
Address
City, State, Zip Code
Dear Mr./Ms. Last Name:
It was very enjoyable to speak with you about the assistant
account executive position at the Smith Agency. The job, as you presented it,
seems to be a very good match for my skills and interests. The creative
approach to account management that you described confirmed my desire to work
with you.
In addition to my enthusiasm, I will bring to the position
strong writing skills, assertiveness and the ability to encourage others to
work cooperatively with the department.
I understand your need for administrative support. My
detail orientation and organizational skills will help to free you to deal with
larger issues. I neglected to mention during my interview that I had worked for
two summers as a temporary office worker. This experience helped me to develop
my secretarial and clerical skills.
I appreciate the time you took to interview me. I am very
interested in working for you and look forward to hearing from you about this
position.
Sincerely,
Your Signature
Your Typed Name
Semi-Block Format Business
Letter Template
The semi-block format business letter is a little less formal than
the block format letter and slightly more formal than the modified block format
letter. It works well in almost all situations and is a good choice if you find
yourself on the fence about which format to use.
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page.
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page.
Your Name
Address
Address
Phone
Today’s Date
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Company
Address
Address
Address
Dear (Recipient’s Name),
This semi-block business
letter format looks very much like the block letter format, except the paragraphs
have been indented. Semi-block format letters are just a little more formal
than modified semi-block business letters.
Notice that the sender’s
address, the closing, the signature, and the signature block are left
justified. The only elements of this business letter format that are not left
justified are the first lines of each of the paragraphs.
If you have any enclosures
to include in this letter, make a note at the bottom left, a few spaces below the
signature block. Just write “enclosures:” and follow up with the names of any
items inside the envelope. A brochure, an application, or a copy of an invoice
are some of the things you might think about including.
Sincerely,
Your First name, Last name, and Title
Standard Format Business Letter Template
Standard format business letters are quite formal.
Because they include an optional subject line, they are ideal for situations in
which you need to create a formal response or communicate about an account
number or case number. At the bottom of this template, you’ll see something the other
business letter templates don’t contain. Below the signature block are three
lines of text indicating that a secretary or assistant typed the letter for the
sender, that a copy was sent to another recipient, and that there are
enclosures. In other business letter formats, “enclosures” is written out. In
standard format, the word is abbreviated.
Your Name
Address
Address
Phone
Today’s Date
Address
Address
Phone
Today’s Date
Recipient’s Name
Company Name
Address
Address
Address
Company Name
Address
Address
Address
SUBJECT: Type the subject
here and underline it.
Dear (Recipient’s Name),
This standard business letter format looks
very much like the block letter format. Notice that everything is left
justified.
You will notice that this template contains some elements that are different from those in the other business letter formats on this page. First, there is a subject line. This element is optional, and can be replaced with a “RE:” line that is used to reference something specific like a previous communication or an account number. Be sure to underline this so that it stands out.
Additionally, this template has three other elements. On the line located beneath the signature block, you will notice my initials in upper case letters. A colon separates them from my assistant’s initials, which are written in lower case letters. This indicates that my assistant typed the letter for me. If you type a standard business letter yourself, you do not need to include this element.
Beneath the initials, you will see “cc:” followed by my business partner’s name. This indicates that I have sent a copy of this letter to my partner. If you write a letter like this one but don’t cc anyone, there’s no need to include this element.
Finally, you will notice the letters “encl” followed by a colon. This indicates that there are enclosures. Interestingly, the standard business letter is the only one in which you use “encl” instead of writing “enclosure” to show that a brochure, application, invoice, or other item(s) are enclosed. As you may have already guessed, you can skip the “encl” if you haven’t included anything with the letter in the envelope.
You will notice that this template contains some elements that are different from those in the other business letter formats on this page. First, there is a subject line. This element is optional, and can be replaced with a “RE:” line that is used to reference something specific like a previous communication or an account number. Be sure to underline this so that it stands out.
Additionally, this template has three other elements. On the line located beneath the signature block, you will notice my initials in upper case letters. A colon separates them from my assistant’s initials, which are written in lower case letters. This indicates that my assistant typed the letter for me. If you type a standard business letter yourself, you do not need to include this element.
Beneath the initials, you will see “cc:” followed by my business partner’s name. This indicates that I have sent a copy of this letter to my partner. If you write a letter like this one but don’t cc anyone, there’s no need to include this element.
Finally, you will notice the letters “encl” followed by a colon. This indicates that there are enclosures. Interestingly, the standard business letter is the only one in which you use “encl” instead of writing “enclosure” to show that a brochure, application, invoice, or other item(s) are enclosed. As you may have already guessed, you can skip the “encl” if you haven’t included anything with the letter in the envelope.
Sincerely,
Your First name,
Last name, and Title
YN:an
cc: Business Partner, Other entity
encl: Business letter template
YN:an
cc: Business Partner, Other entity
encl: Business letter template
This format
Indented Style
On the first line at the beginning of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. the writing inside the address and signature section is done identasi. The magnitude of the identasi on each line is directly proportional to the order line. For example the first line does not do identasi, on the second row done identasi 0, 5 cm, in the third line is also done identasi 1 cm, etc. On the first line of every paragraph begins a few spaces from the left side. Usually 1 cm spacing distance from the left border.
Here's An Example Of Indented Style:
Simplifed Style Format
Simple shapes (Simplified Style) is a form letter that is almost similar to the shape Straight Full but only without any greeting and closing greeting. Usually this letter goes to the people who were working at the company. Sometimes the simple form of letter writing is very simple without regard neatness and regularity.
On the first line at the beginning of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. the writing inside the address and signature section is done identasi. The magnitude of the identasi on each line is directly proportional to the order line. For example the first line does not do identasi, on the second row done identasi 0, 5 cm, in the third line is also done identasi 1 cm, etc. On the first line of every paragraph begins a few spaces from the left side. Usually 1 cm spacing distance from the left border.
Here's An Example Of Indented Style:
Simplifed Style Format
Simple shapes (Simplified Style) is a form letter that is almost similar to the shape Straight Full but only without any greeting and closing greeting. Usually this letter goes to the people who were working at the company. Sometimes the simple form of letter writing is very simple without regard neatness and regularity.
SIMPLIFIED STYLE
This is another modification of the fully-blocked style. This style is used when you write a letter and you do not know the name and title of the person to whom you are writing the letter. The salutation and the complimentary closing are used in this style. The subject is mentioned din capital fonts and that subject need not be underlined.
Today around all the business houses, this style is widely used when the writer of the letters does not want to give importance to formality. Since the formality is not adopted here, this style goes to the heart of the addressee. This style give more importance only to the core matter of the letter.
M.N. Ashok Nathan
Assistant Manager
Production
This is another modification of the fully-blocked style. This style is used when you write a letter and you do not know the name and title of the person to whom you are writing the letter. The salutation and the complimentary closing are used in this style. The subject is mentioned din capital fonts and that subject need not be underlined.
Today around all the business houses, this style is widely used when the writer of the letters does not want to give importance to formality. Since the formality is not adopted here, this style goes to the heart of the addressee. This style give more importance only to the core matter of the letter.
M.N. Ashok Nathan
Assistant Manager
Production
Hanging Style format
Hanging Style is
the Format paragrafnya hang, or leaning more to the left. the form of this
letter on letter head, date, complementary close and signature are in the
position of the Middle letters. The other part on letters such as the inside
address, salutation, body, subject of letter are in the position of left-align.
at the beginning of the paragraph, paragraphs hanging is not spaced.
The Following Example Hanging Style:
Format From Hanging Style
DINAS PENDIDIKAN
SMA NEGERI 5 BEKASI
JL.Gamprit jati waringin pondok gede
No : 009/124/SMU/XIII/2009
Attachments : -
Subject : Meeting Service
Nature : Very Important
Dear.
Mr / Ms Teachers and Staff Employees SMU Negeri 5 Bekasi
at -
Place
Assalamu'alaikum wr. Wb.
In connection with the rise of anarchist action and the more widespread use of illicit drugs among students, it is very important that we act together, we hereby invite Mr / Mrs to attend official meetings that we conduct.
The event, God willing, will be held on :
Day : Saturday August 15
Time : 08.00 s.d 14:00
Venue : Meeting Room
Similarly, we submit this letter, hopefully the father / mother can understand.For your attention and cooperation father / mother. We give thanks.Wassalamu'alaikum Wr.Wb.
The Following Example Hanging Style:
Format From Hanging Style
DINAS PENDIDIKAN
SMA NEGERI 5 BEKASI
JL.Gamprit jati waringin pondok gede
No : 009/124/SMU/XIII/2009
Attachments : -
Subject : Meeting Service
Nature : Very Important
Dear.
Mr / Ms Teachers and Staff Employees SMU Negeri 5 Bekasi
at -
Place
Assalamu'alaikum wr. Wb.
In connection with the rise of anarchist action and the more widespread use of illicit drugs among students, it is very important that we act together, we hereby invite Mr / Mrs to attend official meetings that we conduct.
The event, God willing, will be held on :
Day : Saturday August 15
Time : 08.00 s.d 14:00
Venue : Meeting Room
Similarly, we submit this letter, hopefully the father / mother can understand.For your attention and cooperation father / mother. We give thanks.Wassalamu'alaikum Wr.Wb.
Knowing,
Dr. Rizki Pratama Indra.S,Pd
Principal SMUN 5 Bekasi
Dr. Rizki Pratama Indra.S,Pd
Principal SMUN 5 Bekasi
Reference
- Guffey, Rhodes and Rogin. Business Communication: Process and Product. Third Brief Canadian Edition. Thomson-Nelson, 2010. p. 183–214.
- Newman & Ober. Business Communication: In Person, In Print, Online. South-Western, 2013. p. 503–506.
- http://www.doctemplates.net/6-samples-of-business-letter-format/
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